2015 New Delhi

Documenting Diversity – Collections, Catalogues & Context

CIDOC 2015


POST CONFERENCE REPORT by Professor Manvi Sharma, National Museum Institute of History of Art, Conservation and Museology (January 11, 2016)


New Delhi, India | September 5-10, 2015

With its multitude of languages, ethnic groups and traditions, its long history, its variety of geography and ecosystems, India is undoubtedly one of the most richly diverse countries in the world. India’s Museums and cultural heritage institutions assume the daunting task of recording, preserving and celebrating this heritage. The 2015 CIDOC conference focused on the problems of documenting this diversity: the collecting practices, cataloguing methods, and contextual information that are required to deal with such varied collections, and the growing need for museums to work closely with archives, libraries and other cultural heritage institutions to achieve common goals.

The main theme of the conference was subdivided into three sub-themes:

  • Strategies and policies for documenting the diversity of culture
  • Techniques and methods of documentation
  • Access and Integration – working together with archives and other heritage institutions

A special goal of the conference was to take into account the work of archives, learning from archivists’ outlook and professional experience, and finding ways to integrate materials from museums and archives.

2015 Conference Papers

Speakers and Full papers

We are posting full papers to this webpage as they become available. If your contribution does not yet appear, please send it, along with a signed copy of the final page of the contributor agreement, to the chair of CIDOC.


Access and Integration – Working Together with Archives and Other Heritage Institutions

The Poetics of Diversity: Documenting the poetry of diversity seen from Central American and Caribbean contemporary art collections, Gloriana Amador

Arquivo Histórico Wanda Svevo ­ Fundação Bienal de São Paulo: An archive between past and future, Fernanda Araujo Curi

An Introduction to PHAROS: Aggregating Free Access to 31 Million Digitized Images and Counting . . ., David Farneth, Regine Stein, Remigius Weda

Museum Archives Reimagined: Partnering to Manage Museum Information, David Farneth

Successful adaptation: The Changing role and function of Synagogues remodelled as museums in Cochin, Kerala, Yong Sun Lee

Telling stories with museum objects – reflection on interpretation, K. Moortheeswari

Documenting Intangible Heritage through Tangible Artefacts: A Case Study of Nagaland, Abantika Parashar

How does one consider the archive as a place of knowledge production, rather than solely of preservation of memory? Archive and Fiction: an experiment with artists at the Public Archive of the State of Bahia (Brazil, 2014), Ana Pato

Towards an Understanding of Cultural Biography of Monuments: Interconnecting Archival and Field Data in Reference to Late Medieval JorBangla Temples of Bengal, Mrinmoyee Ray

Exploring an Integrated approach to re-assess and authenticate museum documentation – Case Study of the Gandhara Collection of Indian Museum, Kolkata, Lubna Senana

Documenting Visual Traditions: Preserving Indic Heritage, Vandana Sinha

Collaborative Documentation of Decorative Art Elements at Bayou Bend Collection and Gardens, Lorraine Stuart


Strategies & Policies for Documenting the Diversity of Culture

Quelle approche documentaire dans les situations d’urgence ? Situation de la région arabe, Chedlia Annabi

Documentation of tangible and intangible heritage; collective social responsibility, Seema Bhalla

Recording and documentation Project of the local cultural heritage for the “Ruricancho” Permanent Exhibition in San Juan de Lurigancho, the bigger district of Peru, Elena Molina Cerpa & Teresa Arias Rojas

A critical analysis of documentation at regional level: a case study, Tiya chatterji and Zahir Khan

Interactive Ceiling Maps of Mural paintings in Hampi and Lepakshi, Uma V. Chandru, Pradeepa C. & Deepak K. Rathod

Documentation policy for cultural assets in Ivory Coast, Mamadou Coulibaly

How Can We Achieve GLAM? Understanding and Overcoming the Challenges to Integrating Metadata Across Museums, Archives, and Libraries, David Farneth, Lorraine A. Stuart,Gabriel Moore Forell Bevilacqua, Emmanuelle Delmas-Glass, Monika Hagedorn-Saupe, Jennifer Riley, Regine Stein, Reem Weda

Strategies for preserving textual heritage in the digital domain in developing economies, Dibyajyoti Ghosh

National and Institutional Strategies for documentation: A Zambian Perspective, Chilala Habeenzu

Documenting the advantages of the collaboration between museums, academia, and communities, V. Kalyani

Documentation strategies for ruined temples: the case of Ashapuri, Dist. Raisen, Madhya Pradesh, Dr. Vishakha Kawathekar

Text and Context: Reconstructing the Lost Architectural Heritage of the eighteenth to mid-nineteenth Century Delhi, Savita Kumari

Influence of Museum Strategies on the educational function and knowledge management, on the basis of Documentation and customer orientation. Case of the Fray Pedro Gocial Museum in the city of Quito, Ecuador, Lucy Vega Martinez, Rafaela Maria Bermeo Tosi

Challenges in the Documentation of Scared Ethnographic Objects: the Case of Documenting and Interpreting Moto Moto Museum’s Initiation Collection, Mary Mbewe

Documentation as a tool for Preventive Conservation: results of a project, Ana Martins Panisset, Gabriel Moore Forell Bevilacqua & Dr. Yacy Ara Froner

Towards working together. Standardization of the museum documentation in Poland, Alicja de Rosset

Documenting and Preserving the Endangered Archives: Palm Leaf Manuscripts of Kerala, India, Deepakshi Sharma

Museum Documentation with Community Involvement – A Case Study, Pronob Sircar & V. Aditya Chakravarthy

The strategies of Documentation in the Department of Paintings: National Museum, New Delhi, Indra Vats 

Museu Afro Brasil: difficulties and challenges of the collection documentation, Guilherme Vieira & Juliana Bevilacqua

Documentation policy in relation to Nicholas Roerich’s legacy in India:problems and challenges, Vladimir Zaitsev

Digital Documentation of Manuscripts: Prospects and Constraints, Azeema Zarrin & Dr. Abduraheem K.

Documentation and Conservation Status of Avian Collection of State Museum Lucknow: A Case Study, Azeema Zarrin


Techniques and Methods of Documentation

From story to History: Storytelling objects in Cultural institute of Bonyad museums (CIBM), Parissa Andami & Golnaz Tayeebeh Golsabahi

Digitising and Documenting Endangered Material: A Tale of Three Projects, Purbasha Auddy

Documenting Indegenous Perceptions through children’s drawing, Gauri Bharat

RepCol (Representability in the Collections) – How to visualize an entire collection and the value of doing so, Borgnerud and Pedersen

Unravelling the Mysteries of Archaeology through Museums, Suruchika Chawla

Documentation of Traditional Knowledge Systems with respect to Preservation of Manuscripts of Assam, India: Problems and Prospects, Subhra Devi

‘The Skin and the Ink: Tracing the Boundaries of Tattoo Art in India.’, Sarah Haq

Telling stories with museum objects – “information noise” or information with historical source value in future, Kaie Jeeser

Scientific Documentation of Modern and Contemporary Indian Art- A Need in Present Perspective, Aditya Prakash Kanth

The decimas, a traditional artistic expression and popular culture roots in the municipal museum of Chancay, Ana Maria Lebrun

The issues of the preservation management of the sports documentation in Japan, Yuji Kuriharaa & Sachiko Niina

The need to document the role of community museums in inter-cultural dialogue and peace processes: Experiences from Uganda, Fredrick Nsibambi

Close-range 3D imaging for documenting and monitoring dynamic deterioration processes in wall paintings, Satish Pandey

Standardization of museum documentation in India: A case study of recent government initiatives, Shilpi Roy

Documentation of Natural History Collection- A Case Study, Manoj Kumar Sharma

Collection, Documentation and Management of Anthropological Museum, Sanjay Shukla

Documenting the Tangible through the Intangible A Case Study of West Champaran, Bihar, Supriya Sinha

Documentation Project of Collection of ‘The Mewar Regalia: Textiles and Costumes’, The City Palace Museum, Udaipur, Rajasthan, India, Smita Singh

Integrating Archival Studies with Architectural Research: Occidental Impressions of the Sultanate Architecture of Chanderi, Sohini Singh



Museum Ke Sutradhar, Poonam Bahl, Namrata Sarmah, Saudiptendu Ray (poster)

Mapping of cultural heritage located in Estonian landscapes, Jürgen Kusmin and Kaie Jeeser

‘There are plenty of objects in a museum but story telling is rare’, Kanika Mondal

Sharing Experiences- An Overview of Documenting Unexplored Musical Traditions in India, Moumita Halder,